REAL ESTATE. THE TRADES AROUND IT. YOUR BUSINESS.
Follow up on the lead. Get the proposal out. Keep the job moving. We help real estate businesses—and the firms that serve them—keep leads, paperwork, and jobs moving.
Book an AI consultationAutomation, business consulting, and stronger teams.
Explore packages & pricing ↓FROM INQUIRY TO INVOICE
A workflow we could build for your businessCapture the contact, property, and scope in one place.
Prepare a response. Route it to the right person. Set a reminder.
Keep documents, deadlines, and updates together.
Flag missing paperwork and remind your team to invoice.
Real estate · Septic · Surveying · Engineering · Entitlements
01 / FIX THE EVERYDAY FRICTION
These are business problems. We use better processes, automation, and AI where it helps to address them—so you can spend less time chasing details and more time serving clients and bringing in work.
Organize incoming inquiries, draft follow-ups, and remind your team when a quote or proposal needs attention. Give every opportunity a clear next step and someone responsible for it.
Lead intake · Follow-up · ProposalsCollect job information once, organize files by property or project, and prepare routine documents for review. Flag what’s missing before it holds up the next step.
Document collection · Checklists · DraftsBring deadlines, outstanding requests, and client updates into a shared view. Help the office and the field stay on the same page, from the first call through billing.
Job tracking · Handoffs · Billing reminders02 / REAL ESTATE IS A WHOLE NETWORK
A brokerage and a septic company do different work. Both need to respond to clients, coordinate people, keep records straight, and get paid. We build around the details of your business.
Tell us where things get stuckEXAMPLES OF WHAT WE CAN HELP ORGANIZE
Lead follow-up, transaction checklists, property files, investor updates, and the handoffs between agents, clients, and service providers.
Service requests, estimate follow-up, field notes, inspection records, recurring service reminders, and paperwork ready for billing.
Quote requests, property information, scheduling handoffs, document collection, and delivery status for clients waiting on a survey.
Project intake, proposal tracking, meeting action items, document versions, and visibility into outstanding client requests.
Application checklists, submission deadlines, agency correspondence, outstanding comments, and project status reporting.
Your people stay responsible for technical work, professional judgments, and final approvals. We help make the coordination around that work more reliable.
03 / PACKAGES & PRICING
Start with a free 20-minute introductory call. We’ll look at what you need, check your existing tools, and agree on the work before we begin. All prices are in USD.
UNDERSTAND THE PROBLEM
$750 one-time
Get a practical plan for where to start.
The $750 review fee is credited toward an implementation booked within 30 days of the review.
Ask about a review ↗A GOOD FIRST IMPLEMENTATION
$2,500 one-time
Give each opportunity an owner and a next step.
Includes written instructions, one team training session, and 30 days of fixes to the agreed setup.
Discuss your follow-up process ↗KEEP THE JOB MOVING
From $4,500 one-time
Build one repeatable process from accepted work through completion.
Includes written instructions, one team training session, and 30 days of fixes to the agreed setup. Final price depends on scope.
Discuss your job workflow ↗OPTIONAL ONGOING HELP
$350 per month
Keep the agreed workflow useful as your team puts it to work.
Larger changes and new workflows are quoted separately. Support is optional.
Ask about ongoing support ↗One business location, one workflow, and up to two existing software systems, after we confirm compatibility. We aim for two to three weeks once the required access and information are provided; the agreed scope sets the final schedule.
Software subscriptions, messaging charges, large data migrations, custom applications, and additional workflows, locations, or systems. Broader consulting, speaking, and team building are quoted separately.
Opens your email app. We’ll arrange a time with you.
04 / MORE THAN AUTOMATION
Technology is one part of running a business. We also offer consulting, motivational speaking, and team building for owners and teams working through growth, change, and day-to-day challenges.
Talk through operational bottlenecks, competing priorities, and the responsibilities that keep landing on the owner. Turn the discussion into clear decisions and practical next steps.
Discuss your business ↗Motivational speaking on leadership, ownership, resilience, and building businesses, drawing on Justin’s experience in the military and as a business owner.
Discuss your event ↗Sessions focused on communication, accountability, and shared priorities. Work through the handoffs and expectations that affect how your team operates every day.
Discuss your team ↗THE EXPERIENCE BEHIND ANCIENT CITY AI
Business owner.
Military veteran.
A practical perspective on getting things done.
Justin has built multiple multimillion-dollar businesses and spent 20 years in the military. He also served as a contracting officer with an unlimited warrant.
That background shapes the work at Ancient City AI: understand the operation, make responsibilities clear, and help people follow through. The conversation starts with what your business needs—whether that calls for automation, business advice, or a stronger team.
Talk with Justin05 / HOW WE GET STARTED
A lead that didn’t get a call back. A quote waiting on information. A job that’s done but hasn’t been invoiced. Bring a real example, and we’ll start there.
Look at how a request moves through your business, which tools you use, and where it slows down or falls through.
Choose a manageable starting point. Define the scope, price, and how we’ll judge whether it’s working before we begin.
Test the process with the people doing the work. Clarify ownership, document the steps, and adjust based on what happens in practice.
BEFORE WE TALK
No. You need to know your business and what’s frustrating you. We’ll explain the options in plain language. Sometimes ordinary automation or a clearer process is the right answer.
We start with the tools you already use—your email, spreadsheets, CRM, or job management software. We’ll check what can connect and explain any limitations or additional costs before recommending a setup.
Yes. Business consulting, motivational speaking, and team building are available on their own. Tell us about your business, audience, or team and what you want to accomplish.
The Business Operations Review is $750; Lead & Quote Follow-Up Setup is $2,500; Job & Paperwork Organization starts at $4,500. Optional Ongoing Support is $350 per month. See package details and scope. Software and messaging costs are separate. Consulting, speaking, and team sessions are quoted by scope.
That depends on what we agree to build. We define who reviews drafts, what can happen automatically, and when a person needs to step in. Your team retains control of client communication and important decisions.
LET’S TALK ABOUT YOUR BUSINESS
Tell Justin what you do and what’s getting in the way.
We’ll talk through where to start.
For consulting, speaking, or team building, get in touch here.
Consultation buttons open your email app.
justin@sandhillsreh.com